Minutes - Community Living Coalition 4pm - 7pm

1. Reviewed agenda for meeting

2. Update from Family Coalition meeting of Jan 26^th, 2002.  85 to 90 people attended on a snowy Saturday.  Lots of families with young children were there, and many of the families are here today to add their voices to the coalition.  There was a wonderful sense of combined hearts moving forward in a positive way…

3. Communications Committee
1. Draft website – check it out at www.communitylivingcoalition.bc.ca and provide your feedback to the communications committee.  Communications Committee will send out an e-mail to as many contacts as possible informing them of the website and giving people an opportunity to get involved in the coalition.
2. Approval of minutes – volunteer minute takers will forward to the communications committee for mail and posting to the net.  The communications committee will send out an e-mail notifying members that the minutes have been posted.  Coalition members were encouraged to forward the minutes to their other contacts.
3. Any documents that are presented at a meeting should be specifically confirmed for circulation… posted on the site, posted for comment, or still private, for coalition use only…
4. Spokespeople for the Coalition: Communications committee will be the first contact for media, who will then select an appropriate responder…
5. Contacts for people interested in the coalition: It was decided to have family contacts, self-advocate contacts, and agency contacts so all visitors can contact someone they feel comfortable with.  These contacts will provide a one paragraph bio for the website.

4. Format of the Coalition: Draft #2 – Suggestions for formalizing the Community Living Coalition was discussed and reviewed by all present.
   1. Basic commitment of members participating is to the proposal submitted - "Transforming Community Living....Nov 30, 2001"
   2. Values/Principles statement needs to be clarified.  People attending need to support these values and principles.
   3. Question was raised regarding safeguards around IF.  People responded that there must be safeguards and structures around the implementation of IF.
   4. Next draft will include 3 points:

                         i.      We welcome debate, dialogue and questions

                                                             ii.      We expect agreement with the statement of principles

                       iii.      We will keep consistent with the proposal

5. Meeting Dates: Request for 3p to 6p instead of 4p to 7p.  Others said they preferred the 4pm to 7pm.  Others suggested daytime as an option 9:30a to 12:30p as an alternate time… We’ll continue to rotate meetings to help increase participation and attempt to find a time that meets the needs of young families, as well.
6. CoChairs: all agreed with proposal.  At the end of this meeting, we’ll appoint two co-chairs.
7. Working groups: These groups would hopefully parallel working groups that were set up by the transition team.  Suggestion that we move the government strategy committee up to the coalition maintenance working groups and re-named Strategic Planning, and that the other content groups would be the groups that would parallel the transition team groups.

                   i.      Suggestion to add a group for Inter-Ministerial Coordination

                  ii.      Add a Finance & Budgeting work group

8. Appointments to the Transition team:

                 i.      Family representative: Regional representation is an issue.

5. Conflict of Interest Guidelines:
   1. We all have interests.  They need to be stated up front, in particular when Government offers contracts to coalition members to do work around the transition team.
   2. The first obligation is to disclosure.  This is covered by the statement.
   3. The second obligation is to confirming participation in discussions or votes.  Should the chair call for a review of interests of those participating before each vote? A member could also ask for a ruling from the chair on their own or another participant’s conflict.
6. Transition Team Composition: The transition team proposal will be a starting point for negotiations with government on the final composition of the transition team.
   1. Family representation: Discussion focused on appointments & representation: Regional, young families, senior parents…
   2. Service Provider representation: Do we attempt to recognize all the diversity of service providers or just choose from the service providers in the non-profit federation of BCACL.
   3. Self-Advocate representation:

Al Etmanski moved: In finalizing recommendations to the Minister with respect to the composition of the Joint Transition Working Group the Coalition is desirous of ensuring representation from regional interests and from families with younger children and agrees that the JTWG be comprised of: 

* 9 parents, family members, family representatives or self advocates (at least 2 of which must be self advocates and at least 2 of which must be from outside the lower mainland area)
* 1 BCACL representative
* 3 Service Providers
* 4 Ministry staff…   CARRIED Unanimously.  Process for selecting representatives was tabled for a future meeting.

d.    Mandate: reviewed and approved

            e. Terms of Reference: reviewed and approved  Moved by Doug Walls that the Mandate and Terms of Reference be approved as circulated.  CARRIED 

7. Presentation of Transition Team Proposal to government: Agreed that Laney and Al Etmanski present the transition team proposal to the Minister as soon as possible.
8. Next Meeting: Tuesday, Feb 15^th, 2002 – 9:30am – 12:30pm Chair will be Linda Perry